Are you passionate about creating memorable experiences and fostering connections within our vibrant community? Hospitality & Travel Rotterdam (HTR) is seeking a dedicated Volunteer Assistant Event Coordinator to join our dynamic team and support our mission of bringing people together through unforgettable events and experiences.
Tasks:
- Assist with event concept development and brainstorming, contributing creative ideas and solutions.
- Research and secure event venues, vendors, and suppliers, ensuring the successful execution of our events.
- Help develop event timelines and schedules, ensuring all aspects of the event run smoothly and on time.
- Maintain vendor and supplier relationships, acting as a liaison and resolving any issues that may arise.
- Assist with attendee registration and ticketing processes, providing excellent customer service to our event attendees.
- Respond to attendee inquiries and provide event information, ensuring a positive and informative experience for all participants.
- Coordinate special accommodations or requests for attendees, such as dietary restrictions or accessibility needs, to ensure inclusivity and accessibility.
- Compile event data, including attendance numbers, feedback surveys, and budget expenditures, to evaluate event success and inform future planning.
- Join the event host roster, assisting with on-site event logistics and providing support to event staff and volunteers.
Requirements:
- Strong organizational and time management skills, with attention to detail.
- Excellent communication and interpersonal skills, with a customer-focused approach.
- Ability to work independently and as part of a team, in a fast-paced environment.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and online research tools.
- Previous experience in event planning or coordination is preferred but not required.
- Passion for creating positive experiences and fostering connections within our community.
Benefits:
- Gain valuable experience in event coordination and management.
- Make a meaningful impact by contributing to the success of our community-focused events.
- Opportunity to network and connect with like-minded individuals in a dynamic environment.
- Receive recognition and appreciation for your valuable contributions to our organization.
If you are enthusiastic, reliable, and eager to contribute your skills to creating unforgettable experiences for our community, we would love to hear from you! To apply, please contact us with a brief letter outlining your interest and relevant experience to.
Join us at HTR and be a part of creating memorable experiences and building lasting connections in Rotterdam!